Keep Training Documentation Streamlined with a Checklist

Documentation is the key to a proper training program. It allows for performance to be verified, and regular documentation can support a guard force company in the face of a lawsuit.

Remember, like a good incident report, training results should be well-documented, with sufficient detail to make trainees’ and employees’ results clear to anyone. Here are a few items to consider including in a training checklist or document.

Administrative Data

• Trainee’s name and employee identification number
  
  
• Trainer’s name and employee identification number
  
  
• Training subject matter
  
  
• Date and time of training (start and finish)
  
  
• Location of training
  
  

Performance Results

• Type of performance evaluation (select one)
   
  • Computer-based tests or quiz
  • Written paper test or quiz
  • Hands-on performance testing
  • Combination of written and hands-on test or quiz
  • No performance evaluation completed
    
    
• Areas where the trainee performed well
  
  
• Areas where the trainee requires improvement
  
  

Additional Comments

Ralph “RC” Miles, CPP, is the global director of safety and security for the AIDS Healthcare Foundation. He has more than 25 years of private sector experience in the design, development, and implementation of comprehensive security, investigations, and intelligence strategies in a variety of business climates and organizational cultures. Prior to his civilian career, Miles spent nine years as an officer in the U.S. Army in various assignments around the world. He serves on the board of directors of the CSO Center.