Gifts and Donations Guidelines

Gifts and donations to the IRC are gratefully and willingly accepted under the following guidelines:

  • Donors must contact the Library Director prior to shipping any donations.

  • The library is not obligated to retain any items which fail to meet the criteria for selection.  The criteria include: relevance to corporate, industrial, or private security and the security practices; job requirements and/or knowledge of the security professional; and other criteria that serve the purpose and mission of the IRC.
  • The library has the right to discard any gifts in poor physical condition, such as brittle paper, water or mildew damage, mold, marked up copy, or torn and/or missing pages.
  • The library has the right to offer to another library or collection those items which duplicate materials already in our collection that are not needed as duplicates or replacements.
  • The library is not obligated to retain back issues of periodicals (magazines, journals, newsletters, etc.) that are either duplicates of what is already in our collection or those that are of limited or no interest to security professionals, based on the IRC selection policy.
  • Donors may restrict or limit donations only to the reference collection (non-circulating items). Donors may not restrict placement, shelving, storing or processing of donated materials, and will allow the managing Librarian to make such decisions. Access or usage will not be denied to qualified library patrons (i.e. ASIS members).
  • Donated books will receive a donation book label, which will be placed on the inside cover. Other materials, such as unpublished or unbound papers, posters or artwork, single issues of periodicals, brochures and pamphlets, and audiovisual materials, may be identified similarly, if possible, as determined by the Librarian.
  • Donations of non-print materials, such as collectibles, artifacts, or 3-dimensional objects, of relevance to the security industry, may be accepted at the discretion of the Librarian, on an individual basis for each item, based on cost of storage, display, and upkeep.
  • The cost of shipping donated materials to the IRC will be borne by the donor. Donations may be brought to the IRC in person, if possible and convenient.
  • All donations of books, periodicals, and audiovisual materials will receive written acknowledgement upon receipt and identification of such items.

The IRC staff does not appraise books and other donations for income tax purposes. If a publication is still in print, we will notify the donor of its current value, verified in the latest (current) edition of Books in Print (including average library discounts of 12%). The cost of appraisals by third parties will be borne by the donor, and the acceptance of gifts and donations does not imply endorsement of the appraisal by the Library.